Office support
Quotes to chase, invoices to reconcile, post piling up: this work matters, but it takes you away from your clients. We take it off your hands, from a few days a month to a few days a week, remotely or at your premises. And when a task comes round too often, we suggest automating it.
From €350 excl. VAT per half-day
Who is it for?
Construction
Tracking quotes, progress valuations and subcontractors, chasing client payments.
Industry
Dashboards, supplier monitoring, matching orders with deliveries.
Healthcare
Administrative organisation of the practice and filing, in strict compliance with medical confidentiality and the GDPR.
Legal
Post, filing, fee invoicing and reminders for law firms and offices, in complete confidentiality.
Restaurants
Supplier invoices, expense claims, returns and contractor follow-up.
Our services
Administrative management
- Letters, minutes and forms
- Various returns and declarations: insurance, tax, public bodies
- Typing and formatting Word and PowerPoint documents
- Sorting incoming post and preparing replies
- Cancelling subscriptions and closing accounts
- Press relations and interviews
Budget management
- Excel dashboards
- Tracking budgets, income and expenditure
- Expense claims
- Invoice follow-up and reminders, payment tracking
- Matching invoices with delivery notes
- Optimising running costs
- Sending documents to your accountant and help with VAT returns
- Handling customer disputes
File handling
- Scanning, filing and archiving
- A filing system tailored to your organisation
- Cleaning up and organising your inbox
- Mail merges: researching and checking addresses
- Envelope stuffing, addressing and franking
- E-mail signature, adaptable to your events
Technical management
- Finding service providers and tradespeople
- Requesting and comparing quotes
- Negotiating prices
- Monitoring works, with on-site presence if needed
- Rapid response in emergencies
Translation
Your website, brochures, presentations and e-mails in your clients’ language. We translate from French into English and German, adapting the tone to each market in France, Switzerland and Germany.
- Websites, product sheets and sales documents
- Presentations, letters and business e-mails
- Proofreading and adapting texts that have already been translated
Automating repetitive tasks
Invoice reminders, filing documents, writing up minutes: many tasks can be handed over to tools and AI agents. We show you which ones, set them up and train your teams.
E-invoicing and AI admin agent
A conversational agent built on a large language model (LLM), designed, programmed and maintained by us, that turns a simple photo sent on Telegram into a document recorded in your invoicing software. Your team has no new app to learn.
- Telegram interface: dedicated bot (Telegram Bot API), photos and PDFs received via webhook or long polling
- Document reading: OCR and structured extraction with a multimodal model (supplier, date, net, VAT and gross amounts, document number), with total consistency checks
- Normalisation and matching: categorisation, duplicate detection, matching with your suppliers and sequential numbering
- Integration: records created in your invoicing software through its API, for example Abby
- OpenRouter gateway: model choice, pay-as-you-go billing on your own account, spending cap set by you
- French e-invoicing reform: mandatory reception since 1 September 2026; issuing and e-reporting from 1 September 2027 for SMEs and micro-businesses. We help you choose your approved platform (PA) with your software vendor and accountant, and get to grips with the Factur-X, UBL and CII structured formats
- Isolated infrastructure: one dedicated Linux virtual private server (VPS) per client, in the client’s name, separate from their website (compartmentalisation, reduced attack surface)
- Security: API keys and credentials stored in a password manager and handed over to the client on delivery
Remote installation and programming, quoted on request. Model usage is billed directly by OpenRouter. An optional review every six months, by video call or on site, lets us assess how the agent is used and fine-tune it.